What is required at the application deadlines?
All applicants should complete the appropriate Support Measures application. There are two versions of the form. They are the same except that one has a shorter budget section for projects where the funding is based on actual travel and flat-rate (study visits, contact-making seminars, feasibility visits and job shadowing). The same forms are used for projects with program countries and third countries.
The flat rate mechanism is used to help applicants plan their finances. In the application, project costs do not have to be individually itemized. A detailed description of the project and the kind of activities for which the grant will be used must be provided. This will be a key element in the assessment of the project.
It is very important to explain as fully and as clearly as you can, the objectives of the project, who it is aimed at, how it will be prepared and the methods which will be used to implement, evaluate and follow-up the activity. All projects are assessed by a selection panel and project quality is the most important factor.
It is important to bear in mind that where applications are assessed in Brussels, the members of the selection panel will come from the European Commission and a number of different countries with different youth work structures and traditions. They are not likely to be familiar with your group/organization's work and using too much jargon or assuming a common understanding of your terminology or practice may cloud understanding of the project.
Where several countries are involved in a project, it is important to make clear how the various partners have contributed to the project planning and to have considered what role each will play and how each will benefit.
The different activities
1. Practical training experience, job shadowing (duration 1 to 3 weeks, excluding travel):
The expected result of activity 1 is the development of ability to organize transnational projects, and the aspects of intercultural learning. In the application you have to explain how the practical training experience will be implemented and what objectives are to be achieved.
2. Feasibility visits (duration 2 to 3 days, excluding travel):
Feasibility visits should enable potential project partners already in contact with each other to meet and discuss the a project idea and eventually to prepare an application for a YOUTH project. Include in your application a clear outline of the objectives of the visit and details of the organizations and their (envisaged) activities in YOUTH.
3. Contact-making seminars (duration 2 to 4 days, excluding travel):
Provides an opportunity for organizations to find partners to set up new YOUTH projects. In the application you should have a detailed program for the contact-making seminar, including a list of participants and an estimate of the number of new YOUTH projects resulting from the contact-making seminar.
4. Study visits (duration 3 to 6 days, excluding travel):
Study visits provide an opportunity for learning about youth work provisions and policy in another country. Furthermore, a study visit should allow contacts to be established between actors in the youth field and non-formal education, in order to have an exchange of good practice and eventually to set up partnerships. The study visits need to have a concrete theme related to the objectives of the YOUTH program.
Results expected of study visits are the better knowledge of youth work provisions (methods, policy, etc.) and the circumstances of young people in the host country, and establishing of partnerships with a view to future cooperation aimed at the YOUTH program. A detailed program has to be presented in the application, pinpointing the objectives of the study visit especially with a view to potential activities in the future.
5. Seminars (duration 2 to 5 days, excluding travel):
The seminars are linked to the objectives of the YOUTH projects or its Actions. They should allow participants to undergo a learning process within an international group and provide a platform for discussion and exchange of good practice in non-formal education.
A detailed program for the seminar and its methodology, including its learning objectives, has to be presented in the application.
6. Training courses (duration 5 to 10 days, excluding travel):
Training courses help those involved in youth work to acquire or develop:
- intercultural and communication skills
- the ability to work with young people with less opportunities
- organizational and management skills in order to develop and implement projects, etc.
In contrast to seminars, the emphasis of a training course is on the practical aspects of youth work. A detailed program for the training course has to be presented, including the expected outcomes of the training course in relation to the implementation of the YOUTH program.
7. Youth information (duration up to 1 year):
Support for the production and dissemination of information and training material (printed material, CD-ROM, Internet, etc.) for young people according to the objectives of the YOUTH program. These will promote the value of non-formal education. Priority will be given to projects allowing a dialogue between young people and other parts of society.
In the application should be presented a detailed work plan for the project and its methodology, including a dissemination plan for the product/s and its expected effects.
8. Transnational partnerships and networks (duration up to 1 year):
About setting up structures in order to establish permanent working relations, carrying out exchanges of good practice or transnational activities on a permanent basis. There has to be a strong link to the Actions of the YOUTH program. A detailed work plan for the project, its methodology and its expected results has to be presented in the application.
9. Support for quality and innovation (duration up to 1 year):
Local, regional and national activities aimed at improving the quality or creating new projects under Actions 1, 2 and 3. As a result should also be an improved access for young people with less opportunities to the YOUTH program.
In the application a detailed work program has to be presented.
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