The reason of EVS
EVS Project
Partner's obligations
Special participants
Training sessions
Support Activities
Funding Priorities
Project Financing
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Europe-wide Projects

Project Financing

Community financing of an EVS project is based on the principle of co-funding, with other public and/or private contributions. The total project cost cannot be covered by YOUTH alone. This means that contributions, in kind or in cash, from the sending and host organizations are necessary to cover the total cost of the project. The Community grant will cover some specific costs and contribute to the activity costs of the sending and host organizations.

Except for volunteers' travel, allowance and exceptional costs, the Community contribution to activities is not directly linked to any specific costs and consists of fixed amounts and flat rates which do not have to be accounted for or justified. The fixed amounts and flat rates might vary depending on the Program country. The organizations can use the Community contribution as they see fit, as long as they fulfill the obligations.

Community financing is available for sending organizations, host organizations and, in some cases, coordinating organizations.

Sending organizations

Contribution from the YOUTH program

Sending organization's obligations

  •  Volunteer's international travel (100% of actual costs for one return ticket)
  •  Volunteer's visa and vaccination (100% actual costs)
  •  Contribution to the sending activities (fixed amount + flat rate)
  •  Exceptional volunteer costs (actual costs, backed up by invoices / receipts)
  •  Advance planning visit (actual costs + flat rate for 2 days max)
  •  Volunteer recruitment and preparation
  •  Staying in contact with the volunteer
  •  Follow-up
  •  Arranging visa and insurance



Host organizations

Contribution from the YOUTH program

Host organization's obligations

  •  Volunteer's allowance (flat rates per month)
  •  Contribution to the host activities (fixed amount + flat rate/organization)
  •  Exceptional volunteer costs (actual costs, backed up by invoices / receipts) in projects involving young people with fewer opportunities
  •  Task-related support
  •  Personal support
  •  Mentor
  •  Language training
  •  Volunteer's accommodation and food
  •  Local transport
  •  If a host organization arranges the on-arrival training session, a specific amount per volunteer is granted (minimum 5 EVS volunteers in Program countries)
  •  Adhering to the guidelines for the content of on-arrival training sessions

Advance Planning Visit

In the case of projects involving young people with fewer opportunities, an Advance Planning Visit (APV) may be funded. 100% of the travel costs and a flat rate per day are funded. This funding is granted for a maximum of two days (travel excluded) and covers one participant per sending group, or two on condition that the second is a young volunteer. The planning meeting should take place in the country hosting the project.

Exceptional costs

In the case of projects involving young people with fewer opportunities, the Community grant may cover exceptional volunteer costs, if necessary and justified. Exceptional costs are related to volunteers’ special needs (medical attendance, pre-departure linguistic training, additional preparation, special premises, additional accompanying person, etc.) and are paid in full, provided they are clearly linked to the implementation of the EVS project.

All exceptional costs must be actual costs, properly supported and justifiable.

Foreword Glossary Introduction "YOUTH" Participation Action 1: Youth for Europe Action 2 : EVS Action 3 : Youth Initiatives Action 4: Joint Action Action 5 : Support Measures Third Countries List of contact details

Home Program Youth N. Agencies FAQ
 Action 5.1 activity 9 “Support for quality and innovation of the Program Youth.”
Project no: 5.1/R1/2003/06 Made by Hienet working Teams in cooperation with T.E.S.