For a host organization
Before approval as a host organization
All host organizations must be approved by the European Commission independent
of the project format, application level or geographic dimension. As a first
step, the host organization fills in the Host Expression of Interest form and
submits it to the National Agency (please check with your National Agency
regarding when to submit your expression of interest). Host Expressions of
Interest (HEIs) have the double aim of ensuring the quality of EVS projects and
facilitating partner finding. If an organization's Host Expression of Interest
is approved, it is included in the Internet database of approved host
organizations and the host organization can start to look for a sending
organization and a volunteer. Please note that an approved Host Expression of
Interest is valid for a maximum of three years, and not just for a single
project. It does not automatically guarantee that any subsequent project
application/s will be approved for funding.
After approval as a host organization
Potential volunteers and sending organizations can consult the host
organization database, where all project descriptions are recorded. A host
organization may be contacted at any time by anyone seeking to establish a
partnership. If the host organization already has a partner and has
specified this in its expression of interest, this will be indicated in
the database. Ideally, host organizations should answer potential sending
organizations or volunteers within a month
Host organizations can also take the initiative and contact organizations which
they already know or with which they have already cooperated, for example in
connection with other European programs or other activities.
How to apply?
After a partnership has been established, the sending and approved host
organizations should prepare their respective applications for funding,
completing the application forms together. They should send them to the National
Agencies in the sending and host countries by the deadlines indicated in section
B.5. Volunteers should be involved in the preparation of the applications as
much as possible, allowing them to influence the content of the project.
Projects can go ahead only when both the sending and the host National Agencies
have approved the applications for funding. The partners will receive funding
directly from their National Agency and will be responsible for all contractual
and reporting obligations for their own part of the project.